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Automated Virtual Training Videos with HeyGen, Google Sheets & AI Avatars

Automated Virtual Training Videos with HeyGen, Google Sheets & AI Avatars

Automation at a Glance

 

Objective: Automate the creation of engaging, avatar-led training and onboarding videos using HeyGen for AI presenters, Google Sheets for script input and scaling, and optional Gemini or GPT-4 for script generation and updates.

 

Core Workflow:

 

 

Key Result: Interactive, brand-consistent training videos created and scaled without cameras, voiceovers, or repeated editing, just input → avatar → publish.

Corporate training often gets stuck in one of two extremes: generic, one-size-fits-all content, or high-effort video production cycles that can’t scale.

 

Both lead to disengaged teams and outdated onboarding material.

 

But AI changes that.

 

By combining tools like HeyGen (for human-like AI presenters), Google Sheets (for structured content input), and optionally Gemini or GPT-4 (for script generation), organisations can now automate the creation of polished, presenter-led training videos, without a studio, without a voice actor, and without versioning chaos.

 

In this blog, we’ll explore how to set up a modular video generation system that allows L&D teams to publish, update, and scale training experiences faster than ever.

Use Case Overview

 

What’s Being Automated?

 

The creation and versioning of professional, presenter-led training or onboarding videos, using AI avatars and dynamic script input. From a spreadsheet to a ready-to-publish video, no cameras, voiceovers, or post-production are needed.

 

The Problem:

 

 

The Solution:

 

 

Ideal For:

 

 

What You Get:

 

 

Tool Stack + How Each Tool Drives Value

 

1. HeyGen → AI-Powered Video Presenter

 

HeyGen generates hyper-realistic videos using avatar presenters that look and speak like real humans. Upload a script, select a presenter style, and generate HD training modules that are camera-free, voiceover-free, and brand-consistent.

 

It replaces traditional shoots, editing, and localisation with a single click.

 

2. Google Sheets → Script Source and Scalability Engine

 

Organise training content into rows, each row representing a unique video or variation (e.g., department-specific, language-specific). This acts as a dynamic CMS for training content, with columns for voice tone, language, context, and naming conventions.

 

Scalability meets simplicity in one spreadsheet.

 

3. Gemini / GPT-4 → Contextual Script Personalisation

 

Use Gemini or GPT-4 to:

 

 

You maintain human context without needing human rework.

Automation Flow Snapshot

 

Phase Function Tools Involved
Script Management Store and structure training scripts per module or role Google Sheets
Content Personalisation Adapt tone, language, and context for each team or region Gemini / GPT-4
Video Generation Convert each script into an avatar-led training video HeyGen
Review & Export Review videos, tweak, and export to MP4 or share links HeyGen Dashboard
Distribution Upload to LMS, onboarding flows, or internal portals LMS / Notion / Google Drive / Email

 

This turns your content ops team into a full-scale video studio, without the cameras, editing software, or production queues.

Strategic Benefits of Automated Virtual Training Videos

 

1. Consistency Across Every Training Touchpoint

 

Whether you’re onboarding in India, training a sales team in the UAE, or sharing compliance updates globally, each video is delivered with the same tone, visuals, and clarity. HeyGen avatars don’t miss lines or vary energy levels.

Every viewer gets the same high-quality experience every time.

 

2. Create Once, Localise Infinitely

 

With Google Sheets and Gemini, you can easily create variants:

 

 

3. Drastically Reduce Production Costs and Delays

 

Hiring talent, booking shoots, and editing footage – none of that is required. A full training module can be ready in hours, not weeks, at a fraction of the traditional cost.

 

4. Rapid Updates for Policy, Product, or Process Changes

 

Need to update an onboarding video due to a policy change? Just edit the script in Sheets, regenerate the segment in HeyGen, and push it live.

 

 

5. Elevate Engagement Beyond Slide Decks

 

People tune out static slides. But with AI avatars delivering content conversationally, complete with expression, tone, and visual motion, engagement rises sharply. This leads to better retention and higher course completion rates.

 

 

6. Empower L&D Teams to Scale Without Headcount

 

With this workflow, a single L&D lead can launch and manage dozens of personalised video modules without a studio, a video editor, or a production team.

 

Try it with upGrowth

Still stuck recording the same training videos again and again?

upGrowth builds AI workflows that turn your training scripts into presenter-led videos using HeyGen, Google Sheets, and Gemini, ready to scale instantly.

Talk to a Growth Expert

From Training Bottlenecks to Scalable Video Learning

 

The future of learning and development isn’t static PDFs or outdated training decks; it’s scalable, AI-driven video content that’s engaging, customisable, and always up to date.

 

With a workflow powered by HeyGen, Google Sheets, and Gemini, your team can automate the production of training videos across roles, regions, and updates, without ever booking a camera crew. What once took weeks and thousands in budget now takes a spreadsheet and a prompt.

 

You’re not just saving time. You’re building an intelligent training system that adapts with your company.

 

When every onboarding experience is polished, clear, and role-specific, growth becomes seamless.

About the Author

amol ghemud
Amol Ghemud
Optimizer in Chief

Amol has helped catalyse business growth with his strategic & data-driven methodologies. With a decade of experience in the field of marketing, he has donned multiple hats, from channel optimization, data analytics and creative brand positioning to growth engineering and sales.

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FAQs

Can I use my own scripts with this system?

Absolutely. You can either import pre-written training scripts into Google Sheets or generate them using Gemini or GPT-4. The scripts are then passed directly into HeyGen to create videos, so you retain full control over tone, content, and structure.

What kind of presenters can I choose in HeyGen?

HeyGen offers a wide range of realistic avatars with different styles, ethnicities, and voice options. You can choose the one that best fits your brand tone or even clone a spokesperson’s voice and likeness (if permissioned).

How do I version videos for different departments or regions?

Each row in Google Sheets can represent a different version of the training script. By adjusting input fields, such as department, region, tone, or language, you can generate hyper-specific videos without duplicating work.

What if I need to update just one part of a training module?

You can regenerate just that specific video segment by editing the relevant row in your Google Sheet and re-running it through HeyGen. There’s no need to re-record or rebuild the entire course.

Is this suitable for compliance or legal training?

Yes. Many companies use AI video workflows for delivering compliance, legal, or safety training. You can build version-controlled content, track distribution, and even add assessments via your LMS.

Can I embed these videos in our LMS or internal tools?

Yes. Once generated, HeyGen allows you to export MP4s or use direct share links. These can be embedded in LMS platforms, intranets, Notion pages, or even email onboarding flows.

Can upGrowth implement this system for my company?

Definitely. upGrowth sets up end-to-end video automation systems using HeyGen, Google Sheets, and AI-based content engines. We customise the workflow for your brand, team, and training priorities.

If They Can Do It So Can You!

You’ve just seen how others have crushed it—now it’s your turn! At Upgrowth, we don’t just tell success stories; we help you create them.

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